Process invoices automatically

Streamline your accounts payable process to manage invoices at scale and pay suppliers on time with Yokoy’s AI-powered invoice management solution.

ISO 27001, ISO 9001, and ISO 14001 certified. GDPR compliant.

Streamline your AP process

Get the real-time overview of your invoices and prevent payment delays.

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Reduce manual tasks

Reduce the time spent manually uploading, validating, and approving invoices. Yokoy’s AI captures invoices automatically, speeding up the processing time.

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Eliminate errors and fraud

Extract invoice data automatically and set custom approval flows to eliminate mistakes and errors, flag outliers in real time, and enforce compliance.

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Pay suppliers on time

Integrate Yokoy with your ERP system to automatically submit invoices, gain real-time visibility into invoice statuses, and prevent payment delays.

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Centralize your invoices

Reduce the number of tools needed to manage accounts payable and manage all invoice in one central AP automation solution with Yokoy’s multi-legal entity setup. 

Manage multiple invoice formats

Easily capture paper invoices, process .pdf invoices automatically, or connect to your e-invoicing platform to intake e-invoices directly into the Yokoy platform through our partners.

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Automate the invoice processing

Move away from time-consuming manual processes. AI automatically extracts header and line item information from incoming invoices, working with unstructured data and structuring it for further use. 

Match invoices with POs and goods receipts

Increase your efficiency with AI-based invoice processing, smart line-item coding, and automated 2- and 3-way matching. Yokoy matches invoices to purchase orders automatically, ensuring compliance and preventing fraud.

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Increase your accuracy through Smart Coding​

Yokoy’s AI codes the invoices based on up-to-date master data from your ERP, and gets smarter with every invoice processed. Increase your accuracy by coding invoices from new suppliers once, and letting AI do the rest.

Avoid unauthorized payments

Increase transparency across the organisation about invoice approvals to make sure you pay only approved supplier invoices, and avoid duplicate or erroneous payments.

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Reduce approval steps​ with pre-approval flows

Automatically identify all necessary approvals required to authorise a payment and automate routing for faster supplier payments. Yokoy submits invoices to the cost object, line manager, or supplier, through dynamic approval flows.

Enforce governance with custom workflow

Set up tailored workflows and pre-approval flows to redirect invoices to the right approvers or PA teams automatically, and enforce governance across global entities.

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Prevent payment delays

Set up custom workflows to automatically approve recurring invoices, avoid late payment fees and keep suppliers happy. Sync your bill payments into your accounting system or ERP for accurate bookkeeping.

Close your books in time​

Streamline the monthly closing process by automating the invoice processing and validation, ensuring compliance through built-in rules, and syncing spend data in real time through API integrations.

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Stay audit-proof and simplify reporting

Yokoy helps simplify your invoice tracking and ensures an audit-proof invoice management process with automated audit trails. See all your invoices, approvals, and bill payments in one central place, for easy financial reporting.

Take a tour on Yokoy Invoice

What our customers say

4.5 based on 124 reviews
4.5/5
Raphael WidmerCFO, Stadler Rail
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"At Stadler Rail, we’ve automated our global expense management process with Yokoy. This means Yokoy’s Artificial Intelligence does the repetitive work for us and we only check outliers and exceptions manually, which saves us time and money."
Enver SirucicCFO BAWAG Group
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"Yokoy stands out as a visionary company that offers a truly unique solution. Their customer success team has played a pivotal role in automating our spend management processes."
Christoph KĂĽhneGroup Finance, On
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"Yokoy has played a pivotal role in revolutionizing our expense management as we experience rapid global growth. The automation rate of nearly 90% is impressive, allowing us to handle a vast number of expenses with ease and export them within a day."
Christoph JennyCo-founder, Planted
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"A corporate card should be secure and uncomplicated - and this is exactly what the Yokoy Mastercard offers. In addition, the card is smart, saving us significant time."
Yvonne GrossVP of Finance & Operations, Daedalean
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"Yokoy and Travelperk helped us with end-to-end travel expense management automation. Now employees easily book trips in TravelPerk, and all data is sent to Yokoy in real time, with all compliance checks and VAT validation already in place."
Marianne SchluepHead of Finance and Accounting, Fenaco
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"With Yokoy, we have opted for a uniform and group-wide expense management solution that unifies our different expense processes on one platform and automates them across organizations. This guarantees company-wide compliance and increased efficiency."
Michael Kultscher-BurgerTeamlead Accounts Payable & Receivable, DO & CO
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"One unified process for the entire DO & CO Group. Yokoy enables us to collaborate optimally across all locations and entities."
Peter GrausgruberFormer CFO, Bitpanda
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"For the long term, we are interested in an all-in-one solution that covers all spend processes in the company. With Yokoy, we have the perfect solution for that."
Mirko BrudermannCFO, FC Basel
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"The expense process before Yokoy was extremely laborious. It's great to have a solution with which we can record and submit expenses anytime and anywhere."
Tania ThiebachFormer CFO, Sherpany
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"Before Yokoy, our expense process was mostly manual and time consuming. Now, we've standardized and streamlined it. The AI magic is truly doing most of the work."
Vivian MohrFormer CFO, Comparis
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"Yokoy is very easy to use, which saves us time and makes it efficient. The connection to the ERP works smoothly and provides real-time data for credit card transactions."
Benjamin KasumiSAP Consultant, Bawag
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"With their guidance and automation capabilities, we streamlined our finance processes, resulting in a remarkable 70% faster book closure. Yokoy has truly transformed our financial management, and we couldn’t be happier with the results.”
Ebru AricanFormer Head of Group Controlling & Accounting, Ameropa
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"We were impressed by Yokoy’s ease of use and seamless integration with our credit card provider."
Herbert SablotnyCFO, Beekeeper
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"We had an aha-moment when we realized that with Yokoy it only takes a few seconds to create a report compared to the many hours in the past."
Rafael SayaSenior Finance Manager, ITA
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"Before, when a receipt was missing, our Finance team had to chase after it. Now, it's Yokoy doing it automatically - pre-filling all the information with high accuracy."
NilgĂĽn Kilit Former Team Lead Accounting and Patient Billing, Bellikon Rehabilitation Clinic
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"We had the Yokoy software demonstrated to us and it was clear that we had to have it. This is how software has to be today, as intuitive as a smartphone app."
Marcel P. de BoniManaging Director, ECOVIS
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"We’ve tested other expense tools before, but Yokoy represents a new level of automation thanks to the tool’s artificial intelligence and well-designed interface."
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Yokoy Invoice at a glance

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How Yokoy Invoice works

Capture supplier invoices in Yokoy from different sources: through manual upload or data entry, email upload, or through API for e-invoices through our partners. Integrate Yokoy with your accounting software for full, end-to-end automation.

Our AI technology scans the entire invoice, extracting header and line item fields, and suggesting a GL coding automatically.

Yokoy ensures all invoice data is accurate and complete, preventing errors, duplicates, and fraudulent items. The tool automatically performs 2- or 3- way matching, for an error-free process.

The document is routed for approval based on company-specific workflows, based on cost object, supplier, or line manager. In case of mismatches between invoices, POs, and goods receipts, Yokoy triggers automatic notifications to prevent unapproved payments.

Prevent late payments, track payments with ease, and be audit-proof. With direct ERP connections, Yokoy books the invoice document directly in the ERP, with all the accounting data required and the audit trail of the approval.

Main features

Get to know our accounts payable automation solution.

Full e-invoicing support​

Keep processes simple and use one central platform for all your invoices – paper-based and e-invoices. Yokoy supports most invoice formats through our partnerships, for a touchless accounts payable process.

Smart line-item coding​

Speed up invoice processing by removing manual tasks and letting AI do the work. Yokoy automatically assign a GL account prediction for each invoice document. 

Automated matching​

Yokoy performs 2- and 3-way matching by importing procurement data from your ERP system and automatically detects anomalies, so you can take action in real time.

Automated compliance checks​

Yokoy automatically performs validation on invoice documents by checking if the invoice is a duplicate and if payment data is up to date with the one imported from the ERP.

Custom work- and approval flows​

Map out your invoice workflows, tailor them by defining approvals through cost objects, suppliers, or line managers, and define exception handling rules. Yokoy automates the approval process for faster closing times.

Real-time data analytics​

Stay on top of every invoice and PO, and take action where needed. Monitor approval workflows in real time for all legal entities in one central dashboard, to pay vendor invoices in time and access payment discounts.

Process invoices across devices

Use the mobile app to capture invoice data automatically and eliminate human error. With Yokoy’s intuitive design, all invoice details are available at a glance and at your fingertips, regardless of which device you use.

Flexible API integrations​

Yokoy’s cloud-based suite comes with pre-built connectors for the main ERP systems, offering an intuitive and easy-to-integrate API, so you can remove system and data silos and fully automate your AP workflows.

Multi entity support

Streamline complex AP and T&E processes across entities and subsidiaries, and set up customizable workflows for increased efficiency and control with a central spend management platform. 

World-class service and support

Get answers to your questions right away, troubleshoot issues with help from our experts, and improve your knowledge with in-depth live and self-guided Academy trainings.

Streamline your
IT landscape

Yokoy’s API facilitates seamless integrations with enterprise-level systems for end-to-end automation across entities and geographies.

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Simplify your spend management

The Yokoy impact​

See how we contribute to our customers’ success stories.

Frequently asked questions​

Yokoy Expense and Yokoy Invoice can be purchased separately, however Yokoy Pay is not available without also purchasing Yokoy Expense. Using the full suite provides greater benefits, as you can manage your expenses, invoices, and card payments in one central platform, and you can reduce system and data silos by simplifying ERP integrations.

The approval workflow can be defined flexibly based on the company’s needs. In order to give a higher level of automation and reducing processing time we recommend to set up either a cost object, supplier or line manager based approval workflow.

When a PO is in place, the invoice only needs to be manually edited in one place with one click: When it is reviewed to be approved. After that, the whole approval can be skipped because this has already taken place in advance by approving the PO, and the invoice data will be automatically exported to the ERP.

This can happen because the amount is not correct, it has already been paid in another way, etc. In this case, the finance team, which is responsible for approving the invoices after they have been uploaded, can simply delete the invoice in Yokoy.

Yes, although we serve both midsize and large customers, Yokoy’s added value is best experience by global enterprise customers. Our suite is built for complex, global multi-entity configurations, and integrates with most enterprise ERP & HRM tools such as SAP R3/S4 and Successfactors, among others.

This depends on the number of legal entities, the required configurations and integrations, as well as the readiness and responsiveness of the customer project team. For example, a global implementation with 4 legal entities, an ERP system integration, credit card integrations, and SSO setup could take from 2 to 6 months, depending on the level of standardization, the IT landscape and on how quickly required information can be provided. The project scope and duration will be individually assessed with you, by our certified Implementation Partner or our Yokoy Services Team.

We work with a number of qualified and certified partners who will lead the project from planning to implementation and testing, and will coordinate training workshops for your team. Global enterprise customers benefit from a dedicated Key Customer Success Manager, and can have the option of engaging our in-house experts for best practice consulting.

Data protection is a top priority at Yokoy. Your data is encrypted both in transit i.e. from your device to Yokoy and at rest in the cloud with a 256Bit AES encryption. Our cloud data is stored exclusively in the EU (Frankfurt, and St. Ghislaine, Belgium). Information about the security of the Google Cloud Data Center can be found here and about the compliance standards we follow can be found here. Last but not least what we as Yokoy do for data security and data protection can be found here.

Given that no two setups are the same, we’ll discuss your specific needs during the sales process, and provide you with a tailored offer that ensures you’ll get the most out of our spend management suite.

See spend management in action

Gain full visibility and control over your business spend with AI-powered automation.