Process invoices automatically
Streamline your accounts payable process to manage invoices at scale and pay suppliers on time with Yokoy’s AI-powered invoice management solution.
GDPR compliant. ISO 27001, ISO 9001, and ISO 14001 certified
Streamline your AP process
Get the real-time overview of your invoices and prevent payment delays.
Reduce manual tasks
Reduce the time spent manually uploading, validating, and approving invoices. Yokoy’s AI captures invoices automatically, speeding up the processing time.
Eliminate errors and fraud
Extract invoice data automatically and set custom approval flows to eliminate mistakes and errors, flag outliers in real time, and enforce compliance.
Pay suppliers on time
Integrate Yokoy with your ERP system to automatically submit invoices, gain real-time visibility into invoice statuses, and prevent payment delays.
Centralize your invoices
Reduce the number of tools needed to manage accounts payable and manage all invoice in one central AP automation solution with Yokoy’s multi-legal entity setup.
Manage multiple invoice formats
Easily capture paper invoices, process .pdf invoices automatically, or connect to your e-invoicing platform to intake e-invoices directly into the Yokoy platform through our partners.
Automate the invoice processing
Move away from time-consuming manual processes. AI automatically extracts header and line item information from incoming invoices, working with unstructured data and structuring it for further use.
Match invoices with POs and goods receipts
Increase your efficiency with AI-based invoice processing, smart line-item coding, and automated 2- and 3-way matching. Yokoy matches invoices to purchase orders automatically, ensuring compliance and preventing fraud.
Increase your accuracy through Smart Coding
Yokoy’s AI codes the invoices based on up-to-date master data from your ERP, and gets smarter with every invoice processed. Increase your accuracy by coding invoices from new suppliers once, and letting AI do the rest.
Avoid unauthorized payments
Increase transparency across the organisation about invoice approvals to make sure you pay only approved supplier invoices, and avoid duplicate or erroneous payments.
Reduce approval steps with pre-approval flows
Automatically identify all necessary approvals required to authorise a payment and automate routing for faster supplier payments. Yokoy submits invoices to the cost object, line manager, or supplier, through dynamic approval flows.
Enforce governance with custom workflow
Set up tailored workflows and pre-approval flows to redirect invoices to the right approvers or PA teams automatically, and enforce governance across global entities.
Prevent payment delays
Set up custom workflows to automatically approve recurring invoices, avoid late payment fees and keep suppliers happy. Sync your bill payments into your accounting system or ERP for accurate bookkeeping.
Close your books in time
Streamline the monthly closing process by automating the invoice processing and validation, ensuring compliance through built-in rules, and syncing spend data in real time through API integrations.
Stay audit-proof and simplify reporting
Yokoy helps simplify your invoice tracking and ensures an audit-proof invoice management process with automated audit trails. See all your invoices, approvals, and bill payments in one central place, for easy financial reporting.
What our customers say
Yokoy Invoice at a glance
How Yokoy Invoice works
Capture supplier invoices in Yokoy from different sources: through manual upload or data entry, email upload, or through API for e-invoices through our partners. Integrate Yokoy with your accounting software for full, end-to-end automation.
Our AI technology scans the entire invoice, extracting header and line item fields, and suggesting a GL coding automatically.
Yokoy ensures all invoice data is accurate and complete, preventing errors, duplicates, and fraudulent items. The tool automatically performs 2- or 3- way matching, for an error-free process.
The document is routed for approval based on company-specific workflows, based on cost object, supplier, or line manager. In case of mismatches between invoices, POs, and goods receipts, Yokoy triggers automatic notifications to prevent unapproved payments.
Prevent late payments, track payments with ease, and be audit-proof. With direct ERP connections, Yokoy books the invoice document directly in the ERP, with all the accounting data required and the audit trail of the approval.
Main features
Get to know our accounts payable automation solution.
Full e-invoicing support
Keep processes simple and use one central platform for all your invoices – paper-based and e-invoices. Yokoy supports most invoice formats through our partnerships, for a touchless accounts payable process.
Smart line-item coding
Speed up invoice processing by removing manual tasks and letting AI do the work. Yokoy automatically assign a GL account prediction for each invoice document.
Automated matching
Yokoy performs 2- and 3-way matching by importing procurement data from your ERP system and automatically detects anomalies, so you can take action in real time.
Automated compliance checks
Yokoy automatically performs validation on invoice documents by checking if the invoice is a duplicate and if payment data is up to date with the one imported from the ERP.
Custom work- and approval flows
Map out your invoice workflows, tailor them by defining approvals through cost objects, suppliers, or line managers, and define exception handling rules. Yokoy automates the approval process for faster closing times.
Real-time data analytics
Stay on top of every invoice and PO, and take action where needed. Monitor approval workflows in real time for all legal entities in one central dashboard, to pay vendor invoices in time and access payment discounts.
Process invoices across devices
Use the mobile app to capture invoice data automatically and eliminate human error. With Yokoy’s intuitive design, all invoice details are available at a glance and at your fingertips, regardless of which device you use.
Flexible API integrations
Yokoy’s cloud-based suite comes with pre-built connectors for the main ERP systems, offering an intuitive and easy-to-integrate API, so you can remove system and data silos and fully automate your AP workflows.
Multi entity support
Streamline complex AP and T&E processes across entities and subsidiaries, and set up customizable workflows for increased efficiency and control with a central spend management platform.
World-class service and support
Get answers to your questions right away, troubleshoot issues with help from our experts, and improve your knowledge with in-depth live and self-guided Academy trainings.
Streamline your
IT landscape
Yokoy’s API facilitates seamless integrations with enterprise-level systems for end-to-end automation across entities and geographies.
Simplify your spend management
The Yokoy impact
See how we contribute to our customers’ success stories.
Frequently asked questions
Yokoy Expense and Yokoy Invoice can be purchased separately, however Yokoy Pay is not available without also purchasing Yokoy Expense. Using the full suite provides greater benefits, as you can manage your expenses, invoices, and card payments in one central platform, and you can reduce system and data silos by simplifying ERP integrations.
The approval workflow can be defined flexibly based on the company’s needs. In order to give a higher level of automation and reducing processing time we recommend to set up either a cost object, supplier or line manager based approval workflow.
When a PO is in place, the invoice only needs to be manually edited in one place with one click: When it is reviewed to be approved. After that, the whole approval can be skipped because this has already taken place in advance by approving the PO, and the invoice data will be automatically exported to the ERP.
This can happen because the amount is not correct, it has already been paid in another way, etc. In this case, the finance team, which is responsible for approving the invoices after they have been uploaded, can simply delete the invoice in Yokoy.
Yes, although we serve both midsize and large customers, Yokoy’s added value is best experience by global enterprise customers. Our suite is built for complex, global multi-entity configurations, and integrates with most enterprise ERP & HRM tools such as SAP R3/S4 and Successfactors, among others.
This depends on the number of legal entities, the required configurations and integrations, as well as the readiness and responsiveness of the customer project team. For example, a global implementation with 4 legal entities, an ERP system integration, credit card integrations, and SSO setup could take from 2 to 6 months, depending on the level of standardization, the IT landscape and on how quickly required information can be provided. The project scope and duration will be individually assessed with you, by our certified Implementation Partner or our Yokoy Services Team.
We work with a number of qualified and certified partners who will lead the project from planning to implementation and testing, and will coordinate training workshops for your team. Global enterprise customers benefit from a dedicated Key Customer Success Manager, and can have the option of engaging our in-house experts for best practice consulting.
Data protection is a top priority at Yokoy. Your data is encrypted both in transit i.e. from your device to Yokoy and at rest in the cloud with a 256Bit AES encryption. Our cloud data is stored exclusively in the EU (Frankfurt, and St. Ghislaine, Belgium). Information about the security of the Google Cloud Data Center can be found here and about the compliance standards we follow can be found here. Last but not least what we as Yokoy do for data security and data protection can be found here.
Given that no two setups are the same, we’ll discuss your specific needs during the sales process, and provide you with a tailored offer that ensures you’ll get the most out of our spend management suite.
Let AI do the work
Gain full visibility and control over your business spend with AI-powered automation.