Intelligent travel expense management

Support employees and actively manage spend with intuitive expense capture and automated reconciliation.

yokoy Expenses overview
$ 0 M

saved by Yokoy customers 

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automation of spend management operations

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faster month-end closing time 

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expenses exported within 24 hours of submission

yokoy Expenses overview

Your expense policies, built in

Ensure compliance to your travel and expense policies with AI-powered verification that instantly identifies and flags out-of-policy claims.

Keep everyone on the right side of the rules

Easily control how people spend by setting daily allowances, thresholds, vendor restrictions, ATM limitations and more.

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Enhance your duty of care

Provide virtual cards that can be instantly replaced if a wallet or phone is lost or stolen whilst travelling away from the office, ensuring your employees always have access to funds. 

Explore our customer stories

Forward-thinking finance leaders around the world are already benefitting from intelligent expense processing.

How intelligent expense management works

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Travel and expenses made simpler, and smarter

With integrations into your travel booking systems, an intuitive mobile app and easily configured approval workflows, employees simply take a photo of their receipts and they’re done, enabling rapid approvals and reimbursement

Say goodbye to complexity

Efficiently manage employee travel expenses in multi-entity organisations with country-specific functionality such as per diems, 3-month and midnight rules.  

 

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Fully integrated travel & expenses

With pre-built and proven connectors into travel booking tools, finance and ERP systems and an open API, you can automatically share trip information, create expense reports, and post spend to the general ledger via your ERP.  

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What you get with Yokoy Travel & Expense Management

Get to know intelligent travel and expense management inside-out.

Configurable no-code workflows

Create, adjust and maintain workflows inhouse to maximise effective approval flows and minimise bottlenecks.  

Automated tax readouts

VAT rates are automatically extracted from every receipt, ensuring consistent, accurate tax claims across entities. And with integrations into your accounting software and ERP, you can automate your VAT reclaims, too.

Built-in compliance

Flag duplicate items and policy breaches in real time and enforce compliance through AI-powered verification.

Simplified road travel

Make employee road travel simple with AI-calculated mileage expenses and set minimum mileage thresholds  before a mileage expense can be created. 

Intuitive mobile app

Provide your employees with an intuitive mobile app that makes submitting expenses as simple as taking a photo. Your people just snap their receipts, and our AI does the rest.

No receipt expenses

If your company policy allows it, an expense can be created and processed without a physical receipt.  

Categorise expense spending

Configurable categories such as hotels, taxis, car rental, trains and meals ensure correct categorisation as well as the associated VAT input tax. 

Automated tips and gratuities

For specific countries including USA, Switzerland, the Netherlands and Austria, and, if the organisation allows employees to claim reimbursement for tips and gratuity fees, Yokoy’s AI can automatically detect both explicit and implicit tips.  

Audit-proof data

Track expenses from the moment they’re incurred through approvals to the point of reimbursement.

See intelligent expense processing in action

Gain full visibility and control over your business expenses with AI-powered automation.

Travel Expense Management Software

Say goodbye to manual data entry, lost receipts, policy breaches, and complicated reimbursements. Yokoy simplifies the T&E process using AI automation.

ISO 27001, ISO 9001, and ISO 14001 certified. GDPR compliant.

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Trip expenses, fully automated

Manage travel bookings, per diems, and on-trip expenses in one central platform.

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Centralized bookings

Integrate Yokoy with your travel provider and pay for all your travel bookings securely with the Yokoy Smart Lodge Card.

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Automated travel allowances

Automatically create travel allowances for both mileage and daily rates, based on trip itinerary, country regulations, and company policy.

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Timely reimbursements

Keep your employees happy and ensure timely reimbursements with automated reconciliation and approval flows.

“This tool is so invaluable for us that it’s hard to put a number on it. It saves us so much time and energy, and embodies in financial terms the level of freedom we want our employees to live at work.​”

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Martin Hoffmann

CFO & CO-CEO, On Running

Find out how Yokoy can help you achieve financial excellence

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End-to-end travel integration​

Remove the hassle of managing multiple cards or reconciling business expenses manually by fully centralizing and automating your travel payments. Yokoy integrates with your travel provider, for seamless travel and expense management.

Modern, intuitive design​​​

Reduce the time spent uploading expenses. With Yokoy, employees capture expenses by taking a photo of a receipt directly with the mobile app. Yokoy’s intuitive, user-friendly design ensures the same seamless user experience on desktop and mobile, for admins and employees alike.

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Automated mileage tracking​

Put your corporate travel management on autopilot and let AI calculate mileage expenses for you. Employees fill in the starting point and destination -Yokoy does the rest.

Automated per diem calculation

Issue country-specific per diems automatically to meet the requirements of your legal entities. Yokoy supports requirements such as the 3-month rule or midnight rule.

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Custom expense forms​

Configure entity specific, conditional expense form fields if you need to capture non-standard travel and expense data. Yokoy provides multiple customization options, so you can optimize the employee expense reporting process.

Safe trip payments

Enforce your travel policy by paying for all pre-trip bookings and on-trip expenses with Yokoy’s smart corporate cards and Smart Lodge Card. Yokoy enables real-time transaction matching and reconciliation, for easy reporting.

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Full spend control

Keep employee spending under control, prevent fraud with real-time spend controls, and go granular with individual card spend limits. Yokoy flags policy breaches automatically and enforces compliance through built-in checks. 

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“Automated expense management with Yokoy is efficient, economical, sustainable and compliant.”

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Claudio Krättli

Justice and Security Department of the Canton of Basel-Stadt, Switzerland

Find out how Yokoy can help you achieve financial excellence

Fully automated reimbursements

Simplify your reimbursement process by fully automating the approval of expenses that fit within certain spend thresholds. If you want to tighten your spend control, you can always add additional approval steps in the workflows. 

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Built-in compliance

Effortlessly enforce your travel and expense policies with Yokoy’s built-in compliance capabilities. Create custom workflows and approval flows to automatically approve expense claims, and detect policy breaches in real time to prevent fraudulent expense reimbursements.

What our customers say

4.5 based on 124 reviews
4.5/5
Raphael WidmerCFO, Stadler Rail
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"At Stadler Rail, we’ve automated our global expense management process with Yokoy. This means Yokoy’s Artificial Intelligence does the repetitive work for us and we only check outliers and exceptions manually, which saves us time and money."
Enver SirucicCFO BAWAG Group
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"Yokoy stands out as a visionary company that offers a truly unique solution. Their customer success team has played a pivotal role in automating our spend management processes."
Christoph KühneGroup Finance, On
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"Yokoy has played a pivotal role in revolutionizing our expense management as we experience rapid global growth. The automation rate of nearly 90% is impressive, allowing us to handle a vast number of expenses with ease and export them within a day."
Christoph JennyCo-founder, Planted
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"A corporate card should be secure and uncomplicated - and this is exactly what the Yokoy Mastercard offers. In addition, the card is smart, saving us significant time."
Yvonne GrossVP of Finance & Operations, Daedalean
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"Yokoy and Travelperk helped us with end-to-end travel expense management automation. Now employees easily book trips in TravelPerk, and all data is sent to Yokoy in real time, with all compliance checks and VAT validation already in place."
Marianne SchluepHead of Finance and Accounting, Fenaco
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"With Yokoy, we have opted for a uniform and group-wide expense management solution that unifies our different expense processes on one platform and automates them across organizations. This guarantees company-wide compliance and increased efficiency."
Michael Kultscher-BurgerTeamlead Accounts Payable & Receivable, DO & CO