Manage expenses effortlessly
Streamline your expense management, simplify expense reporting, and prevent fraud with Yokoy’s AI-driven expense management solution.
Improve efficiency with automation
Put your expense management on autopilot – including VAT reclaims and travel expense reporting.
Remove manual tasks
Remove paperwork, eliminate manual data entry, and automate repetitive tasks with AI, so you can focus on what really matters.
Streamline your process
Consolidate and streamline your expense process from end to end, with AI-powered data processing and seamless integrations.
Reimburse employees faster
Keep your employees happy and ensure timely reimbursements with automated reconciliation and approval flows.
Usability at its core
Submit, process, approve, and reimburse expenses on the go. Yokoy’s AI does the work in the background, so you can keep track of expenses, stay in control, and enjoy the same seamless experience across devices.
Paperless process
Simplify administration, eliminate human errors, and unburden your employees and finance teams with a digital-first process. Close the books in a timely manner and with higher accuracy.
Centralized expenses
Remove the hassle of managing multiple cards or reconciling business expenses manually by fully centralizing and automating your travel payments.
Full spend control
Enforce your travel policy, issue a limited number of cards, and make sure card limits aren’t exceeded with real-time spend controls.
Modern, intuitive design
Yokoy’s intuitive, user-friendly design ensures the same seamless experience on desktop and mobile, for admins and employees alike.
Automated reconciliation
Yokoy’s AI matches incoming card payments with expenses automatically, detecting duplicates in real time so you avoid fraudulent payments and reimbursing employees twice.
Automated approval process
Automatically submit expense receipts to the correct cost object owners or line managers, with hierarchical and threshold based multi-step escalation. Yokoy enables dynamic approval workflows for complex T&E setups.
Fully automated reimbursements
Simplify your reimbursement process by fully automating the approval of expenses that fit within certain spend thresholds. If you want to tighten your spend control, you can always add additional approval steps in the workflows.
Built-in compliance
Effortlessly enforce your travel and expense policies with Yokoy’s built-in compliance capabilities. Create custom workflows and approval flows to automatically approve expense claims, and detect policy breaches in real time to prevent fraudulent expense reimbursements.
Automated booking to ERP
Yokoy automatically synchronises with the master data and exports all the financial booking to the ERP system, so you can close your books in time. Receipts are stored for further checks, for simple audit trails.
Consolidate your travel expenses
Integrate Yokoy with your travel provider, automatically issue per diems and reimburse mileage allowances with Yokoy Expense, and pay for business travel expenses securely with the Yokoy Smart Lodge Card.
What our customers say
Yokoy Expense at a glance
How Yokoy Expense works
Take a photo of your receipt directly in your Yokoy expense management software or upload it to your mobile or web app. Alternatively, you can also forward the receipt to Yokoy as an email attachment.
Yokoy’s OCR automatically reads and extracts all relevant information from the receipt. Yokoy’s AI engine then fills the expenses report with all relevant information such as Merchant, Expense country & currency, total amount, expense category and multiple VAT.
Yokoy checks the expense report against relevant company policies and local regulatory policies, triggering notifications in case of potential fraudulent items, policy breaches, and missing VAT rates. Our AI model learns and gets smarter with every processed expense report.
Yokoy automatically identifies the approval steps for the expense based on the cost object or line manager. The tool offers customizable approval flows, allowing you to set multi-level conditional workflows.
If no policy violations are detected, the approved expenses are automatically booked to the ERP system. Yokoy connects with leading ERP systems such as SAP, Oracle Netsuite, Microsoft Dynamics 365, and many more.
Yokoy ensures that all processed expenses are archived according to regulatory standards, simplifying the reporting process and preparing you for upcoming financial audits.
Main features
Get to know our expense automation solution.
Country-specific per diems
Issue country-specific per diems automatically to meet the requirements of your legal entities. Yokoy supports requirements such as the 3-month rule or midnight rule.
Automated mileage reimbursements
Optimize your travel management and let AI calculate mileage expenses for you. Employees fill in the starting point and destination – Yokoy does the rest.
Custom work- and approval flows
Streamline your expense reporting and employee reimbursement processes by setting up auto-approvals and custom rules for triggering each flow.
Fully automated travel expense management
Yokoy automates the travel expense management process from receipt scanning to reimbursement, saving you time and ensuring policy compliance.
Automated global VAT readouts
Yokoy recognizes and extracts global VAT rates from receipts, and integrates with your accounting software and ERP system, making it easy for you file VAT reclaims and get money back.
Real-time data analytics
Track employee expenses in real time and get full visibility into your business spend with real-time, AI-powered reporting.
Built-in compliance
Keep employee spending under control and prevent overspending, flag fraudulent items and policy breaches in real time, and enforce compliance through automated checks.
Easy and efficient audit process
Yokoy simplifies expense tracking, recording all expense reports and allowing for a fully transparent expense process, thus forming a single point of truth during audits.
Multi entity support
Streamline complex AP and T&E processes across entities and subsidiaries, and standardize your workflows for increased efficiency and control with a central spend management platform.
World-class service and support
Get answers to your questions right away, troubleshoot issues with help from our experts, and improve your knowledge with in-depth live and self-guided Academy trainings.
Streamline your
IT landscape
Yokoy’s API facilitates seamless integrations with enterprise-level systems for end-to-end automation across entities and geographies.
Simplify your spend management
The Yokoy impact
See how we contribute to our customers’ success stories.
Frequently asked questions
Yokoy Expense and Yokoy Invoice can be purchased separately, however Yokoy Pay is not available without also purchasing Yokoy Expense. Using the full suite provides greater benefits, as you can manage your expenses, invoices, and card payments in one central platform, and you can reduce system and data silos by simplifying ERP integrations.
Yes, Yokoy integrates with more than 50 solutions, automating your entire spend management process from end to end. At the same time, our API makes it easy to build custom integrations, if you can’t find what you’re looking for. Check our Integrations page for more details.
Yes, although we serve both midsize and large customers, Yokoy’s added value is best experience by global enterprise customers. Our suite is built for complex, global multi-entity configurations, and integrates with most enterprise ERP & HRM tools such as SAP R3/S4 and Successfactors, among others.
This depends on the number of legal entities, the required configurations and integrations, as well as the readiness and responsiveness of the customer project team. For example, a global implementation with 4 legal entities, an ERP system integration, credit card integrations, and SSO setup could take from 2 to 6 months, depending on the level of standardization, the IT landscape and on how quickly required information can be provided. The project scope and duration will be individually assessed with you, by our certified Implementation Partner or our Yokoy Services Team.
We work with a number of qualified and certified partners who will lead the project from planning to implementation and testing, and will coordinate training workshops for your team. Global enterprise customers benefit from a dedicated Key Customer Success Manager, and can have the option of engaging our in-house experts for best practice consulting.
Data protection is a top priority at Yokoy. Your data is encrypted both in transit i.e. from your device to Yokoy and at rest in the cloud with a 256Bit AES encryption. Our cloud data is stored exclusively in the EU (Frankfurt, and St. Ghislaine, Belgium). Information about the security of the Google Cloud Data Center can be found here and about the compliance standards we follow can be found here. Last but not least what we as Yokoy do for data security and data protection can be found here.
Given that no two setups are the same, we’ll discuss your specific needs during the sales process, and provide you with a tailored offer that ensures you’ll get the most out of our spend management suite. Request a quote here.
Let AI do the work
Gain full visibility and control over your business spend with AI-powered automation.