Automated invoice processing powered by AI
Gain real-time cost-transparency and actionable insights by leveraging AI-powered invoice automation.
Do not leave corporate spending to chance
Reach a new level of cost transparency
Whether you are a CFO trying to get a real-time overview of the cash flow, or an accountant handling hundreds of invoices on a daily-basis – Yokoy automates your entire invoice processing by means of sophisticated AI-models. Our automated invoice processing software provides you with comprehensive cost transparency and puts you in full control of corporate spending, while ensuring that all invoices are handled and filed correctly.
Yokoy’s AI simplifies your life
Benefits of our automated invoice processing software
Define your individual approval flow
Map out the entire invoice approval flow within Yokoy and define how exceptions should be handled. Thus, you will reach exactly the level of automation that you envision.
Gain full transparency
Stay on top of every invoice running through the system:
Yokoy provides you with full transparency and enables you to monitor the status of each and every invoice in real time.
Ensure cost-efficiency and compliance
Keep track of every purchase and gain full control of your spending. Yokoy matches documents from three different sources – invoices, POs and goods receipts – and highlights anomalies automatically so you can take action quickly.
Purchase Order Matching
Yokoy ensures that invoices are only processed if there is an approved purchase order. In addition, you can also process a mixture of PO and non-PO based invoices in your organization.
Flexibly handle your invoices
Yokoy captures all the relevant information on the invoice and lets you define which line items you want to pay for. You can also decide, whether a cost object is supposed to be handled in our expense or our invoice solution – or in both.
Leverage state-of-the-art usability
Thanks to Yokoy’s intuitive design, all invoice information is available at a glance, including details such as supplier name, invoice ID, invoice number or the service date.
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Trusted by world-renowned brands
Fully automated invoice processing
HOW YOKOY WORKS
Scan paper-based invoices and import them to Yokoy via email or direct upload.
You can also automate this process, if electronic invoice data is available.
Automated invoice capture
Yokoy reads the entire invoice using optical character recognition (OCR). Our AI recognizes and validates all the components of the invoice (e.g. the supplier, date, purchase order number, amount, line items) and matches it to the respective supplier.
Customized approval process
Map your individual approval process directly in Yokoy and automate it as much as you want. For example by including automatic approval if a pre-approved purchase order is available.
Automatic export and archiving
Yokoy integrates with all major financial systems, building the foundation for real end-to-end automated invoicing. In addition, Yokoy ensures that data is archived according to regulatory standards, preparing you for the next financial audit.
Get to know our smart corporate cards
Are you frequently making payments to specific vendors, e.g. for licenses or subscription fees? Then it is time to enter the future of payments: our smart corporate cards can be used flexibly, while giving you detailed insights into your corporate spending.
Make confident decisions based on real-time spend insights
The future of spend management is not only about automated financial processes, but also in gaining new insights into your expenditures. This is what Yokoy Analytics is built for: analyze your spending patterns, identify trends, and make better decisions.
How much can you save with Yokoy?
Yokoy in practice
Invoice processing fully automated
Upload invoices and let our artificial intelligence of Yokoy do the rest.
The all-in-one spend management platform
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Frequently asked questions
What happens when an invoice is entered that should not be paid? E.g. because the amount is not correct, it has already been paid in another way, etc.
In this case, the finance team, which is responsible for approving the invoices after they have been uploaded, can simply delete the invoice in Yokoy.
How does automated invoice management work when there is an approved PO?
When a PO is in place, the invoice only needs to be manually edited in one place with one click: When it is reviewed to be approved. After that, the whole approval can be skipped because this has already taken place in advance by approving the PO, and the invoice data will be automatically exported to the ERP.
Do all invoices need to be approved manually?
No, it is possible to automate approval. If nothing has been changed on the invoice after it has been reviewed for approval, we can set up automatic approval and export.
Can I buy the automated invoice processing separately or do I have to take the whole Yokoy expense management solution?
Yes. If you are looking for automated invoice processing only, you can buy this product separately. The automated expense report (Yokoy Expense) and corporate card management (Yokoy Card) are also available as individual modules.
Of course, the greatest benefit comes from the complete package of expense, invoice and card management, as the interfaces into the ERP system can be used for the entire spend management and also everything can be operated in the same Yokoy app (also mobile app).
How much does Yokoy cost?
For the Yokoy team, it is important that the spend management tool and Yokoy cards are properly set up and integrated into the company’s system landscape. No two setups are the same! We believe in full automation. That’s why we’re happy to discuss your specific needs and provide you with a tailored offer.
Can Yokoy be used by large global companies?
Yes, Yokoy brings true added value to global enterprise customers. The tool is built for complex, global multi-entity configurations and integrates with most enterprise ERP & HRM tools such as SAP R3/S4 and Successfactors, among others. Our experienced onboarding project managers will lead the project from the planning to the implementation and testing phases, and will hand over the tool to the company during a training workshop session. Global enterprise customers will benefit from a dedicated key account manager and financial process consulting from our in-house finance experts.
YOKOY INTEGRATES IN ALL YOUR FAVORITE TOOLS