Automated invoice processing

Yokoy saves you even more time and money with its new AI-based automated invoice processing. Automate invoice capture, review and approval. Even on the Yokoy mobile app!

Yokoy Dashboard showing invoice management

HOW IT WORKS

Yokoy automates supplier invoice processing

No more tedious invoice sorting, categorizing and typing. With Yokoy, you can easily upload invoices, the artificial intelligence then captures and validates the invoice data. If you want, even the approval can be automated. To complete the invoice processing, nothing needs to be done manually either: The processing can be automatically exported into your accounting system.

How it works

THE YOKOY INHOUSE AI RESEARCH LAB
Depiction of Yokoys Supplier Invoice processing

Upload invoice

Import the invoice into Yokoy by forwarding the invoice via email, scan and upload if the invoice is in paper form, or import it automatically (e.g. E-bill) if electronic invoice data is available.

Depiction of Yokoys Supplier Invoice processing

Automated invoice capture

In Yokoy, optical character recognition (OCR) reads the entire invoice. Yokoy’s AI recognizes and validates all the components of the invoice (e.g., the supplier, date, purchase order number, amount, line items) and matches the invoice to the captured supplier. The finance team no longer needs to manually enter anything, but only has to check that everything is correct and send the invoice for approval.

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Customized approval process that can be automated

How the approval process looks like is up to you. We can map your individual process, including automatic approval if a pre-approved purchase order is available.

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Export

Yokoy exports to all major financial systems, creating the end-to-end expense management you’ve always wanted.

Trusted by world-renowned brands

SEE YOKOY INVOICE IN ACTION

Invoice processing with Yokoy

Easily upload invoices and let the Artificial Intelligence match them with pre-approved purchase orders.

Interested?

SIMPLE AND AUTOMATED INVOICE PROCESSING

Simple. Effortless. Fast

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Everything in one place

The all-in-one invoice management platform: capture, review and approve invoices in one place.

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Artificial intelligence

AI-based invoice processing means significantly less manual work and lower risk of errors.

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Customized approval processes

Approval processes tailored to your business that can be automated.

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Fraud detection

Active fraud detection thanks to self-learning artificial intelligence.

Frequently asked questions

YOKOY INTEGRATES IN ALL YOUR FAVORITE Tools

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THE COMPLETE SOLUTION FOR CORPORATE SPEND

Discover the other Yokoy products

Expense Management
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Physical Cards
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Virtual Cards
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These features are included in all Yokoy products

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Customizable & integrable

Customize workflows, policies and more, while integrating all your favorite tools.

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Active fraud prevention

The Yokoy artificial intelligence module actively recognizes fraud patterns and flags them as such.

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Audit-proof

Modern audit protocols ensure compliance with local auditing standards in Switzerland, Austria, Germany, the US and many more.

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On the go in real time

Submit expenses directly on your mobile phone or web app – anywhere, anytime – even offline.

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Automated VAT-read out

Yokoy recognizes VAT, validates it and automatically prepares the booking journal for the correct booking and VAT reclaim.

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Trips & auto lump sum calculation

Lump-sums are automatically calculated based on your internal guidelines.

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Auto-reconciliation of card transactions

Yokoy directly feeds in your card transactions, matches them with the receipts and does the reconciliation work for you.

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Artificial Intelligence scanning

Automated spend reporting and real-time policy checking, thanks to cutting-edge AI technology.

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Auto-approval

All expenses are reviewed and validated by the Yokoy AI engine, so that you only need to look at special cases manually.

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Assistant or deputy

Manage expenses on behalf of your manager(s) or delegate tasks and assign deputies on behalf of you.

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Security

Data encryption and protection are key aspects of Yokoy, including GDPR compliance, permission-based access policies and Single Sign On (SSO) using the SAML/OAuth standard.

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Data Analytics

Create spending reports and analysis dashboards to have the overview you always wanted.

Ready to see the Yokoy magic?