Why choose Yokoy over Spendesk
Yokoy’s suite is built for global companies with complex setups. It automates the entire spend management process, from receipt or invoice submission to VAT reclaim.
An audit-proof process, at scale
In small businesses, a partly automated spend management process can be frustrating, but still works. Manually setting allowance amounts, calculating VAT rates, or checking expenses against compliance rules can be time-consuming and prone to error, but is still manageable.
At scale, though, little annoyances like finding duplicates and fraudulent receipts or extracting VAT amounts from expenses can easily turn into costly inefficiencies.
While many vendors are able to meet the requirements of small companies, global organizations require solutions purpose-built to handle complexity at scale.
That’s why we’ve built Yokoy.
Spend management software designed with usability at its core and built with proprietary AI technology to help you overcome the challenges of global spend management.
What makes Yokoy different
While we acknowledge the strengths of Spendesk, we believe Yokoy is better suited for global enterprises.
End-to-end T&E management
Yokoy automates the entire travel and expense management process, from trip booking and payment to per diem calculation, expense reporting, and employee reimbursement.
Enterprise-level integrations
Yokoy provides flexible API integrations with enterprise-level ERP systems, travel management providers, as well as accounting and HR tools.
Automated VAT reclaims
Yokoy recognizes and extracts global VAT rates from receipts automatically, eliminating errors. Through our partnerships, we make it easy to reclaim VAT at scale.
Daedalean manages travel expenses with Yokoy & Travelperk
“Yokoy and Travelperk helped us with end-to-end travel expense management automation. Now employees easily book trips in Travelperk, and all data is sent to Yokoy in real time, with all compliance checks and VAT validation already in place.”
Yvonne Gross, VP of Finance & Operations, Daedalean
Yokoy vs. Spendesk
Get to know what makes our solution different.
Yokoy |
Spendesk |
|
---|---|---|
Overview |
AI-powered spend management suite for fast-growing companies and large global enterprises. You can learn more here. | Spend management platform that offers expense and invoice management functionalities, as well as corporate cards. |
Best for |
Large companies with multiple entities across countries, with complex AP and T&E setups. | All company sizes, companies who need more control over employee spend. |
Usability |
Easy to use tool that offers the same intuitive experience on mobile and desktop. | Mobile and desktop application available. Customers appreciate the ease of use. |
Customization |
Global blueprint with localization ("glocalization") approach. Custom categories, policies, workflows and approval flows. | Customization options available for expense categories and accounting exports. |
Accounts payable |
Automated coding and matching of invoices. Automated compliance checks across countries, and end-to-end AP automation through partner integrations. Full support for e-invoicing. You can learn more here. | Invoice management functionality available, but lacks in PO extraction capabilities. |
Travel and expense management |
End-to-end T&E automation through integration with travel management partners. Automated per diem and mileage calculations, automated VAT read-outs and compliance checks across countries. You can learn more here. | Limited integrations with travel management tools, manual calculations for mileage expenses, no automatic VAT read-outs. |
Corporate cards |
Physical and virtual smart corporate cards with wide acceptance, as well as Smart Lodge Card. Natively integrated cards, can be issued on the go, in one click, and come with individual spend controls. You can learn more here. | Physical and virtual smart corporate cards. Can be issued on the go, and come with individual spend controls. |
Integrations |
Enterprise-level integrations with travel management, procurement, HR, and ERP systems. API-based integrations for fast implementation. You can learn more here. | Integrations with accounting tools, ERPs, and limited integrations with travel management tools. Travel data needs to be imported manually. |
Multi-entity support |
Yokoy supports multiple entities, currencies, and languages, being built for large global enteprises with entities in multiple countries. | The lack of automatic VAT reclaim capabilities and manual allowance calculations and compliance checks make it more suitable for small and medium-sized companies. |
Implementation and support |
Typically 4-12 weeks, but depends on the complexity of the project, existing tech stack, and desired level of customization. 1-month dedicated support during Hypercare phase, followed by Customer support post Hypercare. | Fast implementation thanks to lower level of customizations possible. Customers appreciate the timely support offered by Spendesk. |
Why users love Yokoy
Read more reviews here to see what users say about Yokoy.
Easy to setup and easy to use
“Yokoy is an easy to setup and easy to use software that helps us with out travel and expense management. We are very happy with Yokoy’s solution.”
Sebastiaan, Textile industry, 501-1,000 employees
Submit expenses - quickly and easily
“Very intuitive and mobile-friendly. Offers monitoring options, regulations can be embedded, and ensures automation from input to payout.”
Star, Media Production, 501-1,000 employees
An overall positive experience
“User friendly interface and easy to use mobile application. The Yokoy team is always very supportive. Our integration with SAP works well and the tool is flexible.”
Kyriakos, Sports, 501-1,000 employees
Simplify your invoice management
Frequently asked questions
Yes, you can buy each Yokoy module separately. However, using the full suite provides greater benefits, as you can manage your expenses, invoices, and card payments in one central platform, and you can reduce system and data silos by simplifying ERP integrations.
Yes, Yokoy integrates with more than 50 solutions, automating your entire spend management process from end to end. At the same time, our API makes it easy to build custom integrations, if you can’t find what you’re looking for. Check our Integrations page for more details.
Yes, although we serve both midsize and large customers, Yokoy’s added value is best experience by global enterprise customers. Our suite is built for complex, global multi-entity configurations, and integrates with most enterprise ERP & HRM tools such as SAP R3/S4 and Successfactors, among others.
This depends on your IT landscape and the required configurations and integrations. For example, a global implementation with 2 legal entities, an ERP system integration, credit card integrations, and SSO setup takes about 2 months. The projects are carried out either by the Yokoy Services team or a certified Implementation Partner.
Yes, our Implementation team will lead the project from planning to implementation and testing, and will coordinate training workshops for your team. Global enterprise customers benefit from a dedicated Key Account Manager and financial process consulting from our in-house finance experts.
We use modern data encryption standards for both stored data and data in transit. Additionally, we work with external penetration testers (hackers) to constantly challenge our platform’s vulnerabilities. We adhere to local regulations such as GDPR in the EU or the Swiss Data Protection Act, to deliver the best data protection standards.
Given that no two setups are the same, we’ll discuss your specific needs during the sales process, and provide you with a tailored offer that ensures you’ll get the most out of our spend management suite.
See spend management in action
Gain full visibility and control over your business spend with AI-powered automation.