Put your expense management on autopilot
Our AI automates and streamlines your expense processes so you can focus on what really matters.
A smooth end-to-end process
Revolutionize your expense management
Yokoy automates your entire expense process, including VAT and travel expense reporting. With our AI-based tool, it only takes 3 seconds to generate an expense report, while manual review is only required for outliers and special cases. Yokoy also automatically enters approved expenses into your financial system and provides you with various means of analyzing your data.
Let Yokoy handle it for you
Benefits of our expense management software
Automate recurring tasks
Yokoy automates all recurring tasks in expense management, saving your finance team valuable time. From now on, manual intervention is only needed for outliers and special cases.
Ensure an easy & efficient audit process
Yokoy records all expense reports and allows for a fully transparent expense process, thus forming a single point of truth during audits.
Create custom approval flows
Streamline your expense process even in complex hierarchies by creating custom approval flows and defining detailed spend policies.
No more overspending or fraudulent activities – Yokoy automatically detects policy breaches across the expense process and ensures full compliance.
Gain data-based insights
Detect spending patterns and identify trends: Yokoy provides detailed insights into your employee’s expenses and builds the foundation for in-depth data analysis.
Less errors, higher employee satisfaction
Unburden your staff from extensive paperwork. With Yokoy, your employees can generate an expense report in seconds – directly in the mobile or web app.
How much can you save with Yokoy?
Trusted by world-renowned brands
Take a photo of the receipt and import it into Yokoy via our mobile or web app. Alternatively, you can also forward the receipts to Yokoy as an email attachment.
Digitization with AI-based OCR
Yokoy reads out the receipt in seconds using optical character recognition (OCR).
Within seconds, the AI engine of Yokoy extracts all relevant information from the receipt and pre-fills the expense report accordingly.
Yokoy validates the data and checks the expense against relevant policies and potential fraud. Our AI model learns with every processed expense report, making it even more accurate over time.
How can you benefit from automated expense management?
What our customers are saying
We looked into different expense management tools and were impressed by Yokoy’s ease of use and seamless integration with our credit card provider. The integration into our finance system to ensure an automated end-to-end process was also an important deciding factor.
Head of Group Controlling & Accounting
Get the most out of our expense management software
Expense reporting for business trips has never been easier: Yokoy automates the whole process, saving you time and ensuring compliance.
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Leverage Yokoy Analytics to gain detailed insights into your spending behavior and make better decisions.
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Do not miss out on international VAT refunds: We are working together with various partners to offer you an automated process.
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YOKOY IN ACTION
Simple yet highly functional
Keep track of all business expenses in real-time and automate the entire expense process.
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The all-in-one spend management platform
Discover all Yokoy products
Automated invoice processing
Smart corporate cards
Frequently asked questions
Does Yokoy integrate with my financial and HR systems?
Yokoy integrates with more than 50 systems and versions. Here you can find the list of standard integrations. In case we do not yet integrate with your specific system, please contact us here and let’s discuss. There is also the possibility for you to use our free Open REST API to connect your favorite systems with the Yokoy platform yourself..
How is the data protected?
Data protection is a top priority at Yokoy, so we use modern data encryption standards for both stored data and data in transit. Additionally, Yokoy has tasked external penetration testers (hackers) to constantly check the platform for vulnerabilities. We follow local regulations such as GDPR in the EU or the Swiss Data Protection Act to deliver the best data protection standards.
Can I buy Yokoy’s expense solution as a single product or do I have to take the whole spend management solution?
Yes. If you are looking for automated expense management only, you can buy Yokoy Expense separately. Automated invoice processing (Yokoy Invoice) and corporate card management (Yokoy Card) are also available separately.
Of course, the greatest benefit comes from the complete package of expense, invoice and card management, as the interfaces into the ERP system can be used for the entire spend management and also everything can be operated in the same Yokoy app (also mobile app).
How long does an implementation take?
This is very much dependent on the configurations and the integrations. An implementation can take from a few weeks to several months. For example, a global implementation with 2 legal entities, an ERP system integration, credit card integrations and SSO setup takes about 2 months. Thanks to the latest technology, Yokoy is able to configure and test the tool in a very short time. The projects are carried out either by the Yokoy Services team or a certified implementation partner.
How much does Yokoy cost?
For the Yokoy team, it is important that the spend management tool and Yokoy cards are properly set up and integrated into the company’s system landscape. No two setups are the same! We believe in full automation. That’s why we’re happy to discuss your specific needs and provide you with a tailored offer.
Can Yokoy be used by large global companies?
Yes, Yokoy brings true added value to global enterprise customers. The tool is built for complex, global multi-entity configurations and integrates with most enterprise ERP & HRM tools such as SAP R3/S4 and Successfactors, among others. Our experienced onboarding project managers will lead the project from the planning to the implementation and testing phases, and will hand over the tool to the company during a training workshop session. Global enterprise customers will benefit from a dedicated key account manager and financial process consulting from our in-house finance experts.