Put your expenses on autopilot
Let artificial intelligence work for you and read receipts from 150 countries, submit expenses, book VAT, enter accounting journals into your existing financial system, analyze expenses in real-time and much, much more!
AUTOMATED EXPENSE MANAGEMENT
Why Yokoy Expense?
Create an expense report in just 3 seconds! Instead of collecting receipts and filling out Excel spreadsheets, your team simply has to photograph the receipt and Yokoy does the rest.
The entire process from taking a photo of the receipt or invoice to booking it correctly into the ERP system (including VAT) and paying it out to employees is done within seconds using artificial intelligence. You and your finance team only have to deal with special cases.
Unlike other tools, Yokoy automates the processes for everyone: employees, supervisors, project managers and the finance team.
CONTROL ONLY SPECIAL CASES, THE REST IS FULLY AUTOMATED THANKS TO AI
What makes Yokoy different from all others
thanks to artificial intelligence
Based on all your receipts, supplier invoices and actions, the Yokoy tool learns and is able to automatically fill out expense forms and invoices including VAT for you.
not only digitalization
Yokoy finds outliers, rule violations and potential fraudulent cases and sends them for manual review. The rest – from submission to exporting to your accounting system – is fully automated.
company-specific process flows
Yokoy is the only expense management tool that allows you to map your individual company-specific process flow without a team of developers to code and maintain it for you.
your existing system landscape
Robust integrations are key to automating the data flow between different tools. Yokoy integrates with all major third-party tools and also provides the free “OpenAPI” platform to all partners and customers.
Trusted by world-renowned brands
Yokoy calculates the curvature and quality of the receipt image and enhances them with inhouse-built models in less than half a second.
Text and number extraction
AI-based OCR is then converting the enhanced image into machine-encoded text and builds words and numbers on that basis in less than one second.
Only one second later, the Yokoy-AI-engine extracts information from the words and numbers and validates over 300 data points in one single receipt.
The information is subsequently used to check relevant policies, calculate fraud potential and much more.
Yokoy uses a self-learning model that enhances the accuracy with every additional expense.
What our customers want you to know about us
We looked into different expense management tools and were impressed by Yokoy’s ease of use and seamless integration with our credit card provider. The integration into our finance system to ensure an automated end-to-end process was also an important deciding factor.
Head of Group Controlling & Accounting
SEE YOKOY IN ACTION
Simple yet highly functional
Automatically match receipts with transactions, set limits for individual teams and employees, get notified of unusual expenses & keep track of all business expenses in real-time.
Frequently asked questions
Does Yokoy integrate with my financial and HR systems?
Yokoy integrates with more than 50 systems and versions. Here you can find the list of standard integrations. In case we do not yet integrate with your specific system, please contact us here and let’s discuss. There is also the possibility for you to use our free Open REST API to connect your favorite systems with the Yokoy platform yourself..
How is the data protected?
Data protection is a top priority at Yokoy, so we use modern data encryption standards for both stored data and data in transit. Additionally, Yokoy has tasked external penetration testers (hackers) to constantly check the platform for vulnerabilities. We follow local regulations such as GDPR in the EU or the Swiss Data Protection Act to deliver the best data protection standards.
Can I buy Yokoy’s expense solution as a single product or do I have to take the whole spend management solution?
Yes. If you are looking for automated expense management only, you can buy Yokoy Expense separately. Automated invoice management (Yokoy Invoice) and card management (Yokoy Card) are also available separately.
Of course, the greatest benefit comes from the complete package of expense, invoice and card management, as the interfaces into the ERP system can be used for the entire spend management and also everything can be operated in the same Yokoy app (also mobile app).
How long does an implementation take?
This is very much dependent on the configurations and the integrations. An implementation can take from a few weeks to several months. For example, a global implementation with 2 legal entities, an ERP system integration, credit card integrations and SSO setup takes about 2 months. Thanks to the latest technology, Yokoy is able to configure and test the tool in a very short time. The projects are carried out either by the Yokoy Services team or a certified implementation partner.
How much does Yokoy cost?
For the Yokoy team, it is important that the spend management tool and Yokoy cards are properly set up and integrated into the company’s system landscape. No two setups are the same! We believe in full automation. That’s why we’re happy to discuss your specific needs and provide you with a tailored offer.
Can Yokoy be used by large global companies?
Yes, Yokoy brings true added value to global enterprise customers. The tool is built for complex, global multi-entity configurations and integrates with most enterprise ERP & HRM tools such as SAP R3/S4 and Successfactors, among others. Our experienced onboarding project managers will lead the project from the planning to the implementation and testing phases, and will hand over the tool to the company during a training workshop session. Global enterprise customers will benefit from a dedicated key account manager and financial process consulting from our in-house finance experts.
Curious? Book a Demo now!
THE ONE-STOP SOLUTION FOR CORPORATE SPENDING
Discover the other Yokoy products
These features are included in all Yokoy products
Customizable & integrable
Customize workflows, policies and more, while integrating all your favorite tools.
Active fraud prevention
The Yokoy artificial intelligence module actively recognizes fraud patterns and flags them as such.
Modern audit protocols ensure compliance with local auditing standards in Switzerland, Austria, Germany, the US and many more.
On the go in real time
Submit expenses directly on your mobile phone or web app – anywhere, anytime – even offline.
Automated VAT-read out
Yokoy recognizes VAT, validates it and automatically prepares the booking journal for the correct booking and VAT reclaim.
Trips & auto lump sum calculation
Lump-sums are automatically calculated based on your internal guidelines.
Auto-reconciliation of card transactions
Yokoy directly feeds in your card transactions, matches them with the receipts and does the reconciliation work for you.
Artificial Intelligence scanning
Automated spend reporting and real-time policy checking, thanks to cutting-edge AI technology.
All expenses are reviewed and validated by the Yokoy AI engine, so that you only need to look at special cases manually.
Assistant or deputy
Manage expenses on behalf of your manager(s) or delegate tasks and assign deputies on behalf of you.
Data encryption and protection are key aspects of Yokoy, including GDPR compliance, permission-based access policies and Single Sign On (SSO) using the SAML/OAuth standard.
Create spending reports and analysis dashboards to have the overview you always wanted.