Travel Expense Management Software
Trip expenses, fully automated
Manage travel bookings, per diems, and on-trip expenses in one central platform.
Centralized bookings
Integrate Yokoy with your travel provider and pay for all your travel bookings securely with the Yokoy Smart Lodge Card.
Automated travel allowances
Automatically create travel allowances for both mileage and daily rates, based on trip itinerary, country regulations, and company policy.
Timely reimbursements
Keep your employees happy and ensure timely reimbursements with automated reconciliation and approval flows.
End-to-end travel integration
Remove the hassle of managing multiple cards or reconciling business expenses manually by fully centralizing and automating your travel payments. Yokoy integrates with your travel provider, for seamless travel and expense management.
Modern, intuitive design
Reduce the time spent uploading expenses. With Yokoy, employees capture expenses by taking a photo of a receipt directly with the mobile app. Yokoy’s intuitive, user-friendly design ensures the same seamless user experience on desktop and mobile, for admins and employees alike.
Automated mileage tracking
Put your corporate travel management on autopilot and let AI calculate mileage expenses for you. Employees fill in the starting point and destination -Yokoy does the rest.
Automated per diem calculation
Issue country-specific per diems automatically to meet the requirements of your legal entities. Yokoy supports requirements such as the 3-month rule or midnight rule.
On processes 10k expenses monthly with Yokoy
“Yokoy has played a pivotal role in revolutionizing our expense management as we experience rapid global growth. The automation rate of nearly 90% is impressive, allowing us to handle a vast number of expenses with ease.”
Christoph Kühne, Group Finance, On
Custom expense forms
Configure entity specific, conditional expense form fields if you need to capture non-standard travel and expense data. Yokoy provides multiple customization options, so you can optimize the employee expense reporting process.
Safe trip payments
Enforce your travel policy by paying for all pre-trip bookings and on-trip expenses with Yokoy’s smart corporate cards and Smart Lodge Card. Yokoy enables real-time transaction matching and reconciliation, for easy reporting.
Full spend control
Keep employee spending under control, prevent fraud with real-time spend controls, and go granular with individual card spend limits. Yokoy flags policy breaches automatically and enforces compliance through built-in checks.
Daedalean manages travel expenses with Yokoy & Travelperk
“Yokoy and Travelperk helped us with end-to-end travel expense management automation. Now employees easily book trips in Travelperk, and all data is sent to Yokoy in real time, with all compliance checks and VAT validation already in place.”
Yvonne Gross, VP of Finance & Operations, Daedalean
Fully automated reimbursements
Simplify your reimbursement process by fully automating the approval of expenses that fit within certain spend thresholds. If you want to tighten your spend control, you can always add additional approval steps in the workflows.
Built-in compliance
Effortlessly enforce your travel and expense policies with Yokoy’s built-in compliance capabilities. Create custom workflows and approval flows to automatically approve expense claims, and detect policy breaches in real time to prevent fraudulent expense reimbursements.
What our customers say
Yokoy Smart Lodge Card
One card for all your
travel bookings
Securely pay for flights, rail, hotels*, and travel services with one central Smart Lodge Card, fully integrated with your travel management provider. No transaction fees, no foreign exchange fees, no card fees*.
Main features
Get to know our spend management solution.
AI-based automation
Eliminate manual work from your T&E and AP processes. Yokoy’s AI captures, extracts, validates, and approves employee expense and supplier invoices automatically.
End-to-end automation
Improve efficiency with AI automation and streamline operations by bringing all your processes into one central platform, fully integrated into your tech stack.
Custom approval flows
Map out your end-to-end approval workflows, customize them per entity, and define how exceptions should be handled, to reach full spend management automation.
Built-in compliance
Prevent overspending and fraud and ensure compliance with company policies and country-specific regulations through built-in rules and pre-approval flows.
Real-time reporting
Track expenses as they happen, extract spending patterns and insights from your analytics dashboards, and gain real-time visibility into your spending for accurate forecasts.
Simple audit trails
Detect errors and fraud with ease and ensure accurate audit trails by safely storing all your expense receipts, card transaction history, and vendor invoices in the Yokoy platform.
Multi entity support
Streamline complex AP and T&E processes across entities and subsidiaries, and standardize your workflows for increased efficiency and control with a central spend management platform.
World-class service and support
Get answers to your questions right away, troubleshoot issues with help from our experts, and improve your knowledge with in-depth live and self-guided Academy trainings.
Main features
Get to know our spend management solution.
AI-based automation
Eliminate manual work from your T&E and AP processes. Yokoy's AI captures, extracts, validates, and approves employee expense and supplier invoices automatically.
AI-based automation
Improve efficiency with AI automation and streamline operations by bringing all your processes into one central platform, fully integrated into your tech stack.
Custom approval flows
Map out your end-to-end approval workflows, customize them per entity, and define how exceptions should be handled, to reach full spend management automation.
Built-in compliance
Prevent overspending and fraud and ensure compliance with company policies and country-specific regulations through built-in rules and pre-approval flows.
Real-time reporting
Track expenses as they happen, extract spending patterns and insights from your analytics dashboards, and gain real-time visibility into your spending for accurate forecasts.
Simple audit trails
Detect errors and fraud with ease and ensure accurate audit trails by safely storing all your expense receipts, card transaction history, and vendor invoices in the Yokoy platform.
Multi entity support
Streamline complex AP and T&E processes across entities and subsidiaries, and standardize your workflows for increased efficiency and control with a central spend management platform.
World-class service and support
Get answers to your questions right away, troubleshoot issues with help from our experts, and improve your knowledge with in-depth live and self-guided Academy trainings.
The Yokoy impact
See how we contribute to our customers’ success stories.
Frequently asked questions
Yes, you can buy each Yokoy module separately. However, using the full suite provides greater benefits, as you can manage your expenses, invoices, and card payments in one central platform, and you can reduce system and data silos by simplifying ERP integrations.
Yes, Yokoy integrates with more than 50 solutions, automating your entire spend management process from end to end. At the same time, our API makes it easy to build custom integrations, if you can’t find what you’re looking for. Check our Integrations page for more details.
Yes, although we serve both midsize and large customers, Yokoy’s added value is best experience by global enterprise customers. Our suite is built for complex, global multi-entity configurations, and integrates with most enterprise ERP & HRM tools such as SAP R3/S4 and Successfactors, among others.
This depends on your IT landscape and the required configurations and integrations. For example, a global implementation with 2 legal entities, an ERP system integration, credit card integrations, and SSO setup takes about 2 months. The projects are carried out either by the Yokoy Services team or a certified Implementation Partner.
Yes, our Implementation team will lead the project from planning to implementation and testing, and will coordinate training workshops for your team. Global enterprise customers benefit from a dedicated Key Account Manager and financial process consulting from our in-house finance experts.
We use modern data encryption standards for both stored data and data in transit. Additionally, we work with external penetration testers (hackers) to constantly challenge our platform’s vulnerabilities. We adhere to local regulations such as GDPR in the EU or the Swiss Data Protection Act, to deliver the best data protection standards.
Given that no two setups are the same, we’ll discuss your specific needs during the sales process, and provide you with a tailored offer that ensures you’ll get the most out of our spend management suite.