YOKOY TRIPS FUNCTION
Automatic travel expense report with Yokoy Trips
Automate and simplify expense reports of your business trips with Yokoy Trips.
HOW IT WORKS
Save time on business trip expense reports
LESS EFFORT
Automatic expense reports means less effort for employees and controlling (accounting/HR)
EASE OF USE
The Yokoy app is designed to be simple and intuitive to use. Lump sums, reductions and mileage allowances are calculated automatically based on travel data.
COMPLIANCE
Automated regulation checking and fraud detection enable better adherence to internal and external compliance aspects
How does Yokoy Trips work?
1. TRIP ENTRY
Employees can easily record their trip in the Yokoy dashboard. Yokoy now directly calculates the mileage allowance and any border crossing can be recorded as well. Yokoy also recognizes the adjusted daily rates with the border crossing.
Yokoy additionally offers the integration of various travel tools for air travel and automates the calculation of lump sums based on the travel data.
2. EASILY UPLOAD EXPENSE RECEIPTS DURING THE BUSINESS TRIP
Employees can simply photograph receipts during their stay, upload them directly into their trip, and Yokoy’s AI calculates the rest. Reductions of daily allowances are automatically made based on the uploaded receipts.
3. EASY CONTROLLING THROUGH AI
After the trip, there isn’t much left to be manually controlled. Receipts are already uploaded and automatically assigned to the appropriate expenses, and lump sums are also already stored. Other than special cases, there is no longer a need to manually check receipts or calculate lump sums from different countries. This saves time, makes processes more transparent and thus prevents unwanted costs.
Experience the Yokoy magic yourself
THE TRIP FUNCTION IN ACTION
Your whole business trip in Yokoy
In just a few steps, the entire business trip, the associated lump sums and deductions are recorded. Want to have an end-to-end travel expense process automation? Yokoy has various integration with different travel tools
YOKOY INTEGRATES IN ALL YOUR FAVORITE TOOLS
A must-have for lump sum accounting in Austria and Germany
The travel function is an absolute game changer. We map collective agreements and company agreements and can thus calculate daily allowances and mileage allowances automatically. Yokoy Trips has wowed everyone so far and provides end-to-end automation of the entire expense process!
Especially in Austria and Germany, travel expense reporting is a challenge for everyone involved.
Check out our blog to see how exactly Yokoy’s Trip Function brings an advantage to the whole DACH region.
Stephan Hebestreit
Managing Director
Yokoy AT
Especially in Austria and Germany, travel expense reporting is a challenge for everyone involved.
Check out our blog to see how exactly Yokoy’s Trip Function brings an advantage to the whole DACH region.
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Frequently asked questions
Can Yokoy Trips include collective employment contracts?
Yes, we can individually map used collective agreements and contracts for all our customers in Yokoy.
How does Yokoy Trips help with fraud detection?
With automation, the process becomes simpler, more transparent and therefore the rules and regulations can be better adhered to. Supervisors receive notifications of rule violations and potentially fraudulent expenses, keeping them in full control.
How is Yokoy Trips set up?
To ensure that Yokoy Trips works as it should for all customers, close attention is paid to procedures during onboarding. Our Customer Success Team therefore sets up the function together with our customers and pays attention to special circumstances. In this way, complex processes (e.g. different collective agreements) are mapped cleanly in Yokoy. Yokoy Trips is therefore set up in such a way that it is specifically tailored to each customer.
Can a trip have multiple stops?
Yes, that’s not a problem at all. With our Google Map integration, Yokoy Trips recognizes every address in the world. Employees can easily enter where they’re leaving from, where they’re making stops, and where the trip ends.
Learn about all our features
Customizable & integrable
Customize workflows, policies and more, while integrating all your favorite tools.
Active fraud prevention
The Yokoy artificial intelligence module actively recognizes fraud patterns and flags them as such.
Audit-proof
Modern audit protocols ensure compliance with local auditing standards in Switzerland, Austria, Germany, the US and many more.
On the go in real time
Submit expenses directly on your mobile phone or web app – anywhere, anytime – even offline.
Automated VAT-read out
Yokoy recognizes VAT, validates it and automatically prepares the booking journal for the correct booking and VAT reclaim.
Trips & auto lump sum calculation
Lump-sums are automatically calculated based on your internal guidelines.
Auto-reconciliation of card transactions
Yokoy directly feeds in your card transactions, matches them with the receipts and does the reconciliation work for you.
Artificial Intelligence scanning
Automated spend reporting and real-time policy checking, thanks to cutting-edge AI technology.
Auto-approval
All expenses are reviewed and validated by the Yokoy AI engine, so that you only need to look at special cases manually.
Assistant or deputy
Manage expenses on behalf of your manager(s) or delegate tasks and assign deputies on behalf of you.
Security
Data encryption and protection are key aspects of Yokoy, including GDPR compliance, permission-based access policies and Single Sign On (SSO) using the SAML/OAuth standard.
Data Analytics
Create spending reports and analysis dashboards to have the overview you always wanted.