Why choose Yokoy over Pleo
Yokoy’s spend management suite is built for mid-size and large global enterprises with complex setups, who need end-to-end automation in the AP and T&E processes.Â
At scale, speed and control are essential
In small businesses, a partly automated spend management process can be frustrating, but still works. Manually calculating per diems, coding and matching invoices, or matching trip expenses can be time-consuming and prone to error, but is still manageable.
At scale, though, little annoyances like the ones above can easily turn into costly inefficiencies. Coupled with poorly integrated financial tools, this leads to inefficiencies and lack of visibility – both essential for global organizations.
While many vendors are able to meet the requirements of small companies, global organizations require solutions purpose-built to handle complexity at scale.Â
That’s why we’ve built Yokoy.Â
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Spend management software designed with usability at its core and built with proprietary AI technology to help you overcome the challenges of global spend management.
What makes Yokoy different
While we acknowledge the strengths of Pleo, we believe Yokoy is better suited for global enterprises.
End-to-end T&E management​
Yokoy automates the entire travel and expense management process, from trip booking and payment to per diem calculation, expense reporting, and employee reimbursement.Â
Enterprise-level integrations
Yokoy provides flexible API integrations with enterprise-level ERP systems, travel management providers, as well as accounting and HR tools.
Automated VAT reclaims
Yokoy recognizes and extracts global VAT rates from receipts automatically, eliminating errors. Through our partnerships, we make it easy to reclaim VAT at scale.
DO & CO standardized their global spend management with Yokoy
“One unified process for the entire DO & CO Group. Yokoy enables us to collaborate optimally across all locations and entities.”
Michael Kultscher-Burger, Teamlead Accounts Payable & Receivable
Yokoy vs. Pleo
Get to know what makes our solution different.
Yokoy |
Pleo |
|
|---|---|---|
Overview |
AI-powered spend management suite for fast-growing companies and large global enterprises. You can learn more here. | Spend management platform that started as a corporate cards solution, and has added invoice management and expense reimbursement functionalities. |
Best for |
Large companies with multiple entities across countries, with complex AP and T&E setups. | Small companies who need more control over employee spend. |
Usability |
Easy to use tool that offers the same intuitive experience on mobile and desktop. | Mobile and desktop application available. Customers appreciate the ease of use. |
Customization |
Global blueprint with localization ("glocalization") approach. Custom categories, policies, workflows and approval flows. | Limited customization, which means a shorter implementation time, but is not ideal for global organizations with complex setups. |
Accounts payable |
Automated coding and matching of invoices. Automated compliance checks across countries, and end-to-end AP automation through partner integrations. Full support for e-invoicing. You can learn more here. | Limited functionality when it comes to invoice and PO data extraction and matching. No 3-way matching functionality, and no mobile functionality for e-invoicing, approving, or coding invoices. |
Travel and expense management |
End-to-end T&E automation through integration with travel management partners. Automated per diem and mileage calculations, automated VAT read-outs and compliance checks across countries. You can learn more here. | Limited integrations with travel management tools. Pleo's cards can be used to cover trip expenses, but there's no end-to-end integration in place, so categories have to be manually selected. |
Corporate cards |
Physical and virtual smart corporate cards with wide acceptance, as well as Smart Lodge Card. Natively integrated cards, can be issued on the go, in one click, and come with individual spend controls. You can learn more here. | Physical and virtual smart corporate cards. Can be issued on the go, and come with individual spend controls. |
Integrations |
Enterprise-level integrations with travel management, procurement, HR, and ERP systems. API-based integrations for fast implementation. You can learn more here. | Integrations with accounting tools, small business ERPs, and limited integrations with travel management tools. Focused on tools for small and medium-sized businesses. |
Multi-entity support |
Yokoy supports multiple entities, currencies, and languages, being built for large global enteprises with entities in multiple countries. | Not ideal for multi-entity due to multiple manual steps in both the T&E and P2P process. |
Implementation and support |
Typically 4-12 weeks, but depends on the complexity of the project, existing tech stack, and desired level of customization. 1-month dedicated support during Hypercare phase, followed by Customer support post Hypercare. | Fast implementation thanks to lower level of customizations possible. Customers appreciate the timely support offered by Pleo. |
Why users love Yokoy
Read more reviews here to see what users say about Yokoy.
Easy to setup and easy to use
“Yokoy is an easy to setup and easy to use software that helps us with out travel and expense management. We are very happy with Yokoy’s solution.”Â
Sebastiaan, Textile industry, 501-1,000 employees
Submit expenses - quickly and easily
“Very intuitive and mobile-friendly. Offers monitoring options, regulations can be embedded, and ensures automation from input to payout.”
Star, Media Production, 501-1,000 employees
An overall positive experience
“User friendly interface and easy to use mobile application. The Yokoy team is always very supportive. Our integration with SAP works well and the tool is flexible.”
Kyriakos, Sports, 501-1,000 employees
Simplify your invoice management
Frequently asked questions
Yes, you can buy each Yokoy module separately. However, using the full suite provides greater benefits, as you can manage your expenses, invoices, and card payments in one central platform, and you can reduce system and data silos by simplifying ERP integrations.
Yes, Yokoy integrates with more than 50 solutions, automating your entire spend management process from end to end. At the same time, our API makes it easy to build custom integrations, if you can’t find what you’re looking for. Check our Integrations page for more details.
Yes, although we serve both midsize and large customers, Yokoy’s added value is best experience by global enterprise customers. Our suite is built for complex, global multi-entity configurations, and integrates with most enterprise ERP & HRM tools such as SAP R3/S4 and Successfactors, among others.
This depends on your IT landscape and the required configurations and integrations. For example, a global implementation with 2 legal entities, an ERP system integration, credit card integrations, and SSO setup takes about 2 months. The projects are carried out either by the Yokoy Services team or a certified Implementation Partner.
Yes, our Implementation team will lead the project from planning to implementation and testing, and will coordinate training workshops for your team. Global enterprise customers benefit from a dedicated Key Account Manager and financial process consulting from our in-house finance experts.
We use modern data encryption standards for both stored data and data in transit. Additionally, we work with external penetration testers (hackers) to constantly challenge our platform’s vulnerabilities. We adhere to local regulations such as GDPR in the EU or the Swiss Data Protection Act, to deliver the best data protection standards.
Given that no two setups are the same, we’ll discuss your specific needs during the sales process, and provide you with a tailored offer that ensures you’ll get the most out of our spend management suite.
Let AI do the work
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