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Intelligent travel expense management

Support employees and actively manage spend with intuitive expense capture and automated reconciliation.

$ 0 M

saved by Yokoy customers

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automation of spend management operations

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faster month-end closing time

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expenses exported within 24 hours of submission

Your expense policies, built in

Ensure compliance to your travel and expense policies with AI-powered verification that instantly identifies and flags out-of-policy claims.

Keep everyone on the right side of the rules

Easily control how people spend by setting daily allowances, thresholds, vendor restrictions, ATM limitations and more.

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Enhance your duty of care

Provide virtual cards that can be instantly replaced if a wallet or phone is lost or stolen whilst travelling away from the office, ensuring your employees always have access to funds.

Explore our customer stories

Forward-thinking finance leaders around the world are already benefitting from intelligent expense processing.

Transforming finance efficiency
at Stadler Rail

Modernising travel and expenses
at Breitling

Automating expenses and invoices
at On Running

How intelligent expense management works

1. Capture employee expenses

When an employee books a trip or takes a picture of a receipt in the Yokoy app, an expense report is created. As expenses are received, our AI automatically analyses each one to identify and extract all the relevant data including merchant information, expense category and country, as well as currency and tax details

2. Verify against company policies

AI-powered verification checks each expense against your required regulatory requirements or internal company policies, immediately flagging duplicates, policy breaches, missing information and more.

3. Authorise for remittance

Completed reports are automatically routed to the next stage based on your preferred workflows, which can be easily created, adjusted or configured by your teams. Verified expenses can be sent straight for remittance or through customisable approval flows, while outliers and flagged reports can be routed to the correct teams for human verification.

Travel and expenses made simpler, and smarter

With integrations into your travel booking systems, an intuitive mobile app and easily configured approval workflows, employees simply take a photo of their receipts and they’re done, enabling rapid approvals and reimbursement

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Say goodbye to complexity

Efficiently manage employee travel expenses in multi-entity organisations with country-specific functionality such as per diems, 3-month and midnight rules.

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Fully integrated travel & expenses

With pre-built and proven connectors into travel booking tools, finance and ERP systems and an open API, you can automatically share trip information, create expense reports, and post spend to the general ledger via your ERP.

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See intelligent expense processing in action

What you get with Yokoy Travel & Expense Management

Get to know intelligent travel and expense management inside-out.

Configurable no-code workflows

Create, adjust and maintain workflows in–house to maximise effective approval flows and minimise bottlenecks.

Automated tax readouts

VAT rates are automatically extracted from every receipt, ensuring consistent, accurate tax claims across entities. And with integrations into your accounting software and ERP, you can automate your VAT reclaims, too.

Built-in compliance

Flag duplicate items and policy breaches in real time and enforce compliance through AI-powered verification.

Simplified road travel

Make employee road travel simple with AI-calculated mileage expenses and set minimum mileage thresholds before a mileage expense can be created.

Intuitive mobile app

Provide your employees with an intuitive mobile app that makes submitting expenses as simple as taking a photo. Your people just snap their receipts, and our AI does the rest.

No receipt expenses

If your company policy allows it, an expense can be created and processed without a physical receipt.

Categorise expense spending

Configurable categories such as hotels, taxis, car rental, trains and meals ensure correct categorisation as well as the associated VAT input tax.

Automated tips and gratuities

For specific countries including USA, Switzerland, the Netherlands and Austria, and, if the organisation allows employees to claim reimbursement for tips and gratuity fees, Yokoy’s AI can automatically detect both explicit and implicit tips.

Audit-proof data

Track expenses from the moment they’re incurred through approvals to the point of reimbursement.

Latest resources

The Modern Business Travel Payment Solution: Useful Tips for CFOs & Finance Teams

The Best Business Travel Card for You

IDC: Yokoy Applying AI to Invoice Matching and Expense Management

See intelligent expense processing in action

Gain full visibility and control over your business expenses with AI-powered automation.

Travel Expense Management Software

Say goodbye to manual data entry, lost receipts, policy breaches, and complicated reimbursements. Yokoy simplifies the T&E process using AI automation.

ISO 27001, ISO 9001, and ISO 14001 certified. GDPR compliant.

Book no obligation demo

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Trip expenses, fully automated

Manage travel bookings, per diems, and on-trip expenses in one central platform.

Centralized bookings

Integrate Yokoy with your travel provider and pay for all your travel bookings securely with the Yokoy Smart Lodge Card.

Automated travel allowances

Automatically create travel allowances for both mileage and daily rates, based on trip itinerary, country regulations, and company policy.

Timely reimbursements

Keep your employees happy and ensure timely reimbursements with automated reconciliation and approval flows.

“This tool is so invaluable for us that it’s hard to put a number on it. It saves us so much time and energy, and embodies in financial terms the level of freedom we want our employees to live at work.”

Martin Hoffmann

CFO & CO-CEO, On Running

Book demo now

Find out how Yokoy can help you achieve financial excellence

End-to-end travel integration

Remove the hassle of managing multiple cards or reconciling business expenses manually by fully centralizing and automating your travel payments. Yokoy integrates with your travel provider, for seamless travel and expense management.

Modern, intuitive design

Reduce the time spent uploading expenses. With Yokoy, employees capture expenses by taking a photo of a receipt directly with the mobile app. Yokoy’s intuitive, user-friendly design ensures the same seamless user experience on desktop and mobile, for admins and employees alike.

Automated mileage tracking

Put your corporate travel management on autopilot and let AI calculate mileage expenses for you. Employees fill in the starting point and destination -Yokoy does the rest.

Automated per diem calculation

Issue country-specific per diems automatically to meet the requirements of your legal entities. Yokoy supports requirements such as the 3-month rule or midnight rule.

Custom expense forms

Configure entity specific, conditional expense form fields if you need to capture non-standard travel and expense data. Yokoy provides multiple customization options, so you can optimize the employee expense reporting process.

Safe trip payments

Enforce your travel policy by paying for all pre-trip bookings and on-trip expenses with Yokoy’s smart corporate cards and Smart Lodge Card. Yokoy enables real-time transaction matching and reconciliation, for easy reporting.

Full spend control

Keep employee spending under control, prevent fraud with real-time spend controls, and go granular with individual card spend limits. Yokoy flags policy breaches automatically and enforces compliance through built-in checks.

“Automated expense management with Yokoy is efficient, economical, sustainable and compliant.”

Claudio Krättli

Justice and Security Department of the Canton of Basel-Stadt, Switzerland

Book demo now

Find out how Yokoy can help you achieve financial excellence

Fully automated reimbursements

Simplify your reimbursement process by fully automating the approval of expenses that fit within certain spend thresholds. If you want to tighten your spend control, you can always add additional approval steps in the workflows.

Built-in compliance

Effortlessly enforce your travel and expense policies with Yokoy’s built-in compliance capabilities. Create custom workflows and approval flows to automatically approve expense claims, and detect policy breaches in real time to prevent fraudulent expense reimbursements.

What our customers say

4.5 based on 124 reviews

☆☆☆☆☆ 4.5/5

Yokoy Smart Lodge Card

One card for all your
travel bookings

Securely pay for flights, rail, hotels*, and travel services with one central Smart Lodge Card, fully integrated with your travel management provider. No transaction fees, no foreign exchange fees, no card fees*.

Daedalean manages travel expenses with Yokoy & Travelperk

“Yokoy and Travelperk helped us with end-to-end travel expense management automation. Now employees easily book trips in Travelperk, and all data is sent to Yokoy in real time, with all compliance checks and VAT validation already in place.”

Yvonne Gross, VP of Finance & Operations, Daedalean

Main features

Get to know our spend management solution.

AI-based automation

Eliminate manual work from your T&E and AP processes. Yokoy’s AI captures, extracts, validates, and approves employee expense and supplier invoices automatically.

End-to-end automation

Improve efficiency with AI automation and streamline operations by bringing all your processes into one central platform, fully integrated into your tech stack.

Custom approval flows

Map out your end-to-end approval workflows, customize them per entity, and define how exceptions should be handled, to reach full spend management automation.

Built-in compliance

Prevent overspending and fraud and ensure compliance with company policies and country-specific regulations through built-in rules and pre-approval flows.

Real-time reporting

Track expenses as they happen, extract spending patterns and insights from your analytics dashboards, and gain real-time visibility into your spending for accurate forecasts.

Simple audit trails

Detect errors and fraud with ease and ensure accurate audit trails by safely storing all your expense receipts, card transaction history, and vendor invoices in the Yokoy platform.

Multi entity support

Streamline complex AP and T&E processes across entities and subsidiaries, and standardize your workflows for increased efficiency and control with a central spend management platform.

World-class service and support

Get answers to your questions right away, troubleshoot issues with help from our experts, and improve your knowledge with in-depth live and self-guided Academy trainings.

Streamline your
IT landscape

Yokoy’s API facilitates seamless integrations with enterprise-level systems for end-to-end automation across entities and geographies.

Stay safe, with the highest security standards

Yokoy is engineered for security and committed to information protection. We are ISO 9001, ISO 14001, ISO 27001, and GoBD compliant, as well as GDPR certified.

The Yokoy impact

See how we contribute to our customers’ success stories.

Cutting Processing Time: How CH Media Transformed Its Expense Management with Yokoy

Empowering Global Aid Through Financial Efficiency at Red Cross Austria

HUBER+SUHNER Connects Employees Worldwide with Yokoy Expense

Frequently asked questions

Can I buy the Yokoy modules separately?

Yes, you can buy each Yokoy module separately. However, using the full suite provides greater benefits, as you can manage your expenses, invoices, and card payments in one central platform, and you can reduce system and data silos by simplifying ERP integrations.

Does Yokoy integrate with financial and HR systems?

Yes, Yokoy integrates with more than 50 solutions, automating your entire spend management process from end to end. At the same time, our API makes it easy to build custom integrations, if you can’t find what you’re looking for. Check our Integrations page for more details.

Is Yokoy suitable for complex global enterprises?

Yes, although we serve both midsize and large customers, Yokoy’s added value is best experience by global enterprise customers. Our suite is built for complex, global multi-entity configurations, and integrates with most enterprise ERP & HRM tools such as SAP R3/S4 and Successfactors, among others.

How long does the implementation take?

This depends on your IT landscape and the required configurations and integrations. For example, a global implementation with 2 legal entities, an ERP system integration, credit card integrations, and SSO setup takes about 2 months. The projects are carried out either by the Yokoy Services team or a certified Implementation Partner.

Do you offer onboarding?

Yes, our Implementation team will lead the project from planning to implementation and testing, and will coordinate training workshops for your team. Global enterprise customers benefit from a dedicated Key Account Manager and financial process consulting from our in-house finance experts.

How is the data protected?

We use modern data encryption standards for both stored data and data in transit. Additionally, we work with external penetration testers (hackers) to constantly challenge our platform’s vulnerabilities. We adhere to local regulations such as GDPR in the EU or the Swiss Data Protection Act, to deliver the best data protection standards.

How much does Yokoy cost?

Given that no two setups are the same, we’ll discuss your specific needs during the sales process, and provide you with a tailored offer that ensures you’ll get the most out of our spend management suite.

EN

Travel & Expense Management Software

Intelligent travel expense management

Your expense policies, built in

Keep everyone on the right side of the rules

Enhance your duty of care

Explore our customer stories

Transforming finance efficiency at Stadler Rail

Modernising travel and expenses at Breitling

Automating expenses and invoices at On Running

How intelligent expense management works

Travel and expenses made simpler, and smarter

Say goodbye to complexity

Fully integrated travel & expenses

See intelligent expense processing in action

What you get with Yokoy Travel & Expense Management

Configurable no-code workflows

Automated tax readouts

Built-in compliance

Simplified road travel

Intuitive mobile app

No receipt expenses

Categorise expense spending

Automated tips and gratuities

Audit-proof data

Latest resources

See intelligent expense processing in action

Travel Expense Management Software – Trusted By Leading Brands

Travel Expense Management Software

Book no obligation demo

Trip expenses, fully automated

Centralized bookings

Automated travel allowances

Timely reimbursements

End-to-end travel integration​

Modern, intuitive design​​​

Automated mileage tracking​

Automated per diem calculation

Custom expense forms​

Safe trip payments

Full spend control

Fully automated reimbursements

Built-in compliance

What our customers say

One card for all your travel bookings

Daedalean manages travel expenses with Yokoy & Travelperk

Main features

AI-based automation

End-to-end automation​

Custom approval flows​

Built-in compliance​

Real-time reporting​

Simple audit trails

Multi entity support

World-class service and support

Streamline your IT landscape

Stay safe, with the highest security standards

The Yokoy impact

Frequently asked questions

Transforming finance efficiency
at Stadler Rail

Modernising travel and expenses
at Breitling

Automating expenses and invoices
at On Running

End-to-end travel integration

Modern, intuitive design

Automated mileage tracking

Custom expense forms

One card for all your
travel bookings

End-to-end automation

Custom approval flows

Built-in compliance

Real-time reporting

Streamline your
IT landscape