Yokoy has a fresh new look! Learn more about our rebrand here Yokoy has a fresh new look! Learn more about our rebrand here

Travel & Expense Management Software

Intelligent travel expense management

Support employees and actively manage spend with intuitive expense capture and automated reconciliation.

Book a demo
Take a tour
logo-yokoy-softblack-planted-1.png
On Running Logo - soft black
logo-yokoy-softblack-intersport-1.png
logo-yokoy-softblack-hoval-1.png
logo-yokoy-softblack-DB-schenker-1.png
logo-yokoy-softblack-iss-1.png
logo-yokoy-softblack-crisp-1.png
logo-yokoy-softblack-breitling-1.png
logo-yokoy-softblack-austrian-airlines-1.png
logo-yokoy-softblack-AEG-1.png
$ 0 M

saved by Yokoy customers 

0 %

automation of spend management operations

0 x

faster month-end closing time 

0 %

expenses exported within 24 hours of submission

Your expense policies, built in

Ensure compliance to your travel and expense policies with AI-powered verification that instantly identifies and flags out-of-policy claims.

Keep everyone on the right side of the rules

Easily control how people spend by setting daily allowances, thresholds, vendor restrictions, ATM limitations and more.

learn more

Enhance your duty of care

Provide virtual cards that can be instantly replaced if a wallet or phone is lost or stolen whilst travelling away from the office, ensuring your employees always have access to funds. 

Explore our customer stories

Forward-thinking finance leaders around the world are already benefitting from intelligent expense processing.

Transforming finance efficiency
at Stadler Rail

READ MORE >

Modernising travel and expenses
at Breitling

READ MORE >

Automating expenses and invoices
at On Running

READ MORE >

How intelligent expense management works

1. Capture employee expenses
When an employee books a trip or takes a picture of a receipt in the Yokoy app, an expense report is created. As expenses are received, our AI automatically analyses each one to identify and extract all the relevant data including merchant information, expense category and country, as well as currency and tax details
When an employee books a trip or takes a picture of a receipt in the Yokoy app, an expense report is created. As expenses are received, our AI automatically analyses each one to identify and extract all the relevant data including merchant information, expense category and country, as well as currency and tax details
2. Verify against company policies
AI-powered verification checks each expense against your required regulatory requirements or internal company policies, immediately flagging duplicates, policy breaches, missing information and more.
AI-powered verification checks each expense against your required regulatory requirements or internal company policies, immediately flagging duplicates, policy breaches, missing information and more.
3. Authorise for remittance
Completed reports are automatically routed to the next stage based on your preferred workflows, which can be easily created, adjusted or configured by your teams. Verified expenses can be sent straight for remittance or through customisable approval flows, while outliers and flagged reports can be routed to the correct teams for human verification.
Completed reports are automatically routed to the next stage based on your preferred workflows, which can be easily created, adjusted or configured by your teams. Verified expenses can be sent straight for remittance or through customisable approval flows, while outliers and flagged reports can be routed to the correct teams for human verification.

Travel and expenses made simpler, and smarter

With integrations into your travel booking systems, an intuitive mobile app and easily configured approval workflows, employees simply take a photo of their receipts and they’re done, enabling rapid approvals and reimbursement

learn more

Say goodbye to complexity

Efficiently manage employee travel expenses in multi-entity organisations with country-specific functionality such as per diems, 3-month and midnight rules.  

 

learn more

Fully integrated travel & expenses

With pre-built and proven connectors into travel booking tools, finance and ERP systems and an open API, you can automatically share trip information, create expense reports, and post spend to the general ledger via your ERP.  

learn more

See intelligent expense processing in action

Book a demo

What you get with Yokoy Travel & Expense Management

Get to know intelligent travel and expense management inside-out.

Configurable no-code workflows

Create, adjust and maintain workflows in–house to maximise effective approval flows and minimise bottlenecks.  

Automated tax readouts

VAT rates are automatically extracted from every receipt, ensuring consistent, accurate tax claims across entities. And with integrations into your accounting software and ERP, you can automate your VAT reclaims, too.

Built-in compliance

Flag duplicate items and policy breaches in real time and enforce compliance through AI-powered verification.

Simplified road travel

Make employee road travel simple with AI-calculated mileage expenses and set minimum mileage thresholds  before a mileage expense can be created. 

Intuitive mobile app

Provide your employees with an intuitive mobile app that makes submitting expenses as simple as taking a photo. Your people just snap their receipts, and our AI does the rest.

No receipt expenses

If your company policy allows it, an expense can be created and processed without a physical receipt.  

Categorise expense spending

Configurable categories such as hotels, taxis, car rental, trains and meals ensure correct categorisation as well as the associated VAT input tax. 

Automated tips and gratuities

For specific countries including USA, Switzerland, the Netherlands and Austria, and, if the organisation allows employees to claim reimbursement for tips and gratuity fees, Yokoy’s AI can automatically detect both explicit and implicit tips.  

Audit-proof data

Track expenses from the moment they’re incurred through approvals to the point of reimbursement.

Latest resources

See intelligent expense processing in action

Gain full visibility and control over your business expenses with AI-powered automation.

Book a demo

Travel Expense Management Software – Trusted By Leading Brands

What our customers say

4.5 based on 124 reviews
☆☆☆☆☆ 4.5/5
Raphael WidmerCFO, Stadler Rail
"At Stadler Rail, we’ve automated our global expense management process with Yokoy. This means Yokoy’s Artificial Intelligence does the repetitive work for us and we only check outliers and exceptions manually, which saves us time and money."
Enver SirucicCFO BAWAG Group
"Yokoy stands out as a visionary company that offers a truly unique solution. Their customer success team has played a pivotal role in automating our spend management processes."
Christoph KühneGroup Finance, On
"Yokoy has played a pivotal role in revolutionizing our expense management as we experience rapid global growth. The automation rate of nearly 90% is impressive, allowing us to handle a vast number of expenses with ease and export them within a day."
Christoph JennyCo-founder, Planted
"A corporate card should be secure and uncomplicated - and this is exactly what the Yokoy Mastercard offers. In addition, the card is smart, saving us significant time."
Yvonne GrossVP of Finance & Operations, Daedalean
"Yokoy and Travelperk helped us with end-to-end travel expense management automation. Now employees easily book trips in TravelPerk, and all data is sent to Yokoy in real time, with all compliance checks and VAT validation already in place."
Marianne SchluepHead of Finance and Accounting, Fenaco
"With Yokoy, we have opted for a uniform and group-wide expense management solution that unifies our different expense processes on one platform and automates them across organizations. This guarantees company-wide compliance and increased efficiency."
Michael Kultscher-BurgerTeamlead Accounts Payable & Receivable, DO & CO
"One unified process for the entire DO & CO Group. Yokoy enables us to collaborate optimally across all locations and entities."
Peter GrausgruberFormer CFO, Bitpanda
"For the long term, we are interested in an all-in-one solution that covers all spend processes in the company. With Yokoy, we have the perfect solution for that."
Mirko BrudermannCFO, FC Basel
"The expense process before Yokoy was extremely laborious. It's great to have a solution with which we can record and submit expenses anytime and anywhere."
Tania ThiebachFormer CFO, Sherpany
"Before Yokoy, our expense process was mostly manual and time consuming. Now, we've standardized and streamlined it. The AI magic is truly doing most of the work."
Vivian MohrFormer CFO, Comparis
"Yokoy is very easy to use, which saves us time and makes it efficient. The connection to the ERP works smoothly and provides real-time data for credit card transactions."
Benjamin KasumiSAP Consultant, Bawag
"With their guidance and automation capabilities, we streamlined our finance processes, resulting in a remarkable 70% faster book closure. Yokoy has truly transformed our financial management, and we couldn’t be happier with the results.”
Ebru AricanFormer Head of Group Controlling & Accounting, Ameropa
"We were impressed by Yokoy’s ease of use and seamless integration with our credit card provider."
Herbert SablotnyCFO, Beekeeper
"We had an aha-moment when we realized that with Yokoy it only takes a few seconds to create a report compared to the many hours in the past."
Rafael SayaSenior Finance Manager, ITA
"Before, when a receipt was missing, our Finance team had to chase after it. Now, it's Yokoy doing it automatically - pre-filling all the information with high accuracy."
Nilgün Kilit Former Team Lead Accounting and Patient Billing, Bellikon Rehabilitation Clinic
"We had the Yokoy software demonstrated to us and it was clear that we had to have it. This is how software has to be today, as intuitive as a smartphone app."
Marcel P. de BoniManaging Director, ECOVIS
"We’ve tested other expense tools before, but Yokoy represents a new level of automation thanks to the tool’s artificial intelligence and well-designed interface."

Stay safe, with the highest security standards

Yokoy is engineered for security and committed to information protection. We are ISO 9001, ISO 14001, ISO 27001, and GoBD compliant, as well as GDPR certified. 

See all certifications

The Yokoy impact

See how we contribute to our customers’ success stories.

Frequently asked questions

Yes, you can buy each Yokoy module separately. However, using the full suite provides greater benefits, as you can manage your expenses, invoices, and card payments in one central platform, and you can reduce system and data silos by simplifying ERP integrations.

Yes, Yokoy integrates with more than 50 solutions, automating your entire spend management process from end to end. At the same time, our API makes it easy to build custom integrations, if you can’t find what you’re looking for. Check our Integrations page for more details.

Yes, although we serve both midsize and large customers, Yokoy’s added value is best experience by global enterprise customers. Our suite is built for complex, global multi-entity configurations, and integrates with most enterprise ERP & HRM tools such as SAP R3/S4 and Successfactors, among others.

This depends on your IT landscape and the required configurations and integrations. For example, a global implementation with 2 legal entities, an ERP system integration, credit card integrations, and SSO setup takes about 2 months. The projects are carried out either by the Yokoy Services team or a certified Implementation Partner.

Yes, our Implementation team will lead the project from planning to implementation and testing, and will coordinate training workshops for your team. Global enterprise customers benefit from a dedicated Key Account Manager and financial process consulting from our in-house finance experts.

We use modern data encryption standards for both stored data and data in transit. Additionally, we work with external penetration testers (hackers) to constantly challenge our platform’s vulnerabilities. We adhere to local regulations such as GDPR in the EU or the Swiss Data Protection Act, to deliver the best data protection standards.

Given that no two setups are the same, we’ll discuss your specific needs during the sales process, and provide you with a tailored offer that ensures you’ll get the most out of our spend management suite.